Below is a template that we created after researching several different formats of essential personnel letters. We provided this to several schools and it is free for you to use, just let us know who you are! Email info@goodivy.co if you have any questions or need any assistance.
LOGO/LETTERHEAD # 1
Month DD, YYYY
SUBJECT: Company Name – Letter of Designation and Access for Essential Personnel
To Whom It May Concern:
The holder of this letter, XXX, is considered essential to the operations, safety, emergency management, and pandemic response of COMPANY. COMPANY is a WHAT ARE WE that is responsible for WHAT WE DO. COMPANY has NUMBER location(s) at ADDRESSES.
Please allow this employee entry into the above-named areas in order to assist with the essential operations of the facilities. As an authorized employee, the holder of this letter will be able to produce valid government identification and COMPANY work identification.
This letter is valid from Month DD, YYYY, through Month DD, YYYY.
Thank you for your cooperation. For validation purposes, please contact 24 HOUR CONTACT # 1 or 24 HOUR CONTACT # 2.
Sincerely,
NAME
TITLE/ROLE
EMAIL
PHONE
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Published by mcolpitts
Dr. Matthew W. Colpitts is currently the Head of School and President of Ventures Academy, a unique high school for students who want to create startup businesses while in school! He is also currently on the Board of Directors for Studio East, a non-profit for youth theatre and performing arts education.
Previously, he served at Léman Manhattan Preparatory School as the Director of Residence Life & Campus Safety where he lead the educational, operational, and student support aspects of the boarding program and security for the whole school. Matt has been an educator, administrator, and leader in higher education and K12 independent schools for over 10 years serving in the areas of residence life, university housing, student conduct, campus safety and security, emergency management, enrollment management, and student affairs. Matt has also served in educator-leader roles at diverse educational institutions including Clark University, Landmark College, Southern Oregon University, Utah State University, and Interlochen Center of the Arts. He also does independent risk and safety management consulting.
A first-generation college student from rural Maine, Matt is a proud graduate of Clark University in Worcester, MA with a B.A. in English and Philosophy. He holds an Ed.D. from Fielding Graduate University where he researched emergency management in educational institutions. Outside of school, Matt enjoys reading, traveling, and learning Brazilian Jiu Jitsu.
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GoodIvy Consulting | Safety & Security for K12, Higher Education, & Business 